GDPR PRIVACY NOTICE
The Black Professionals Network (BPN) takes the privacy and security of your personal information very seriously, and we’re committed to protecting and respecting your personal data that you provide to us.
Our Privacy Notice contains significant information about what personal details we collect; what we do with that information; who we may share it with and why; and your rights when it comes to the personal information you have given us.
It is important that you read this privacy notice so that you are fully aware of how and why we are collecting and using your personal data.
Who we are
The Black Professionals Network (The BPN) is a social network for black and minority ethnic professionals to connect with each other. We have a vision to inspire excellence amongst black and ethnic minority professionals in the UK. Our mission is to provide services that enable black and ethnic minority professionals to connect and influence the workplace
How to contact us
If you have any questions about our Privacy Notice or the information we collect or use about you, please contact;
Black Professionals Network
61 Romney Avenue
The information we collect about you
Information about you that we may routinely collect are; your name, location, email address, telephone numbers, company you work for, industry and your job title / position. These are updated as and when you inform us of any changes. On occasion, we may also take your photograph at BPN events. If you do not wish for your photograph to be taken during events, you can opt out by informing our events stewards upon arrival for the event.
How your personal information is collected
We collect your personal information directly from you when you become a member of The BPN. You may also choose to provide your personal data to us;
We take your privacy seriously and we will only collect and use your personal information if it is necessary, fair and lawful to do so. We will collect and use your information only if we are able to satisfy one of the lawful processing conditions set out in the data protection laws.
Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing your information are:
- Your consent. You are able to remove your consent at any time. You can do this by contacting us using the details found above in the ‘How to contact us’ section.
- Legitimate interest.
- Legal obligation.
- Vital interest.
Purposes for which we use your personal Information
We will use the information that you have given us for the administration of your membership, the communication of information and the organisation of events. We may communicate with you using email address, phone calls, text messaging and ‘Whatsapp’ messaging. We may use your photograph taken at events on our website, social media and in literatures.
You can ask us to stop sending you communications about Black Professionals Network events by contacting us on the details found above in the ‘How to contact us’ section.
Disclosure of your personal information to and use third parties
We treat all personal information as strictly confidential. Your personal data will not be shared or disclosed to third parties unless;
- With your explicit consent;
- We are legally obliged to do so or:
- It is necessary to protect our rights, property or safety of our members.
Where your information is processed
Information you provide to The Black Professionals Network is processed in the UK.
The security of your personal information is very important to us and have therefore implemented reasonable and appropriate security measures to guard against unauthorised or unlawful processing of your personal information and accidental loss, destruction or damage.
In addition, we limit access to your personal data to those members and volunteers who have a need to know for administration, communication purpose and the organisation of events.
They are subject to a duty of confidentiality and will only process your personal data for the purpose for which your data was collected.
How long we keep your personal data
We keep this information for as long as you remain a member of the BPN. All your personal information will be deleted as soon as you withdraw your membership or you are no longer a member unless we have a legal obligation to retain it.
Your Data Protection Rights
You have rights as an individual which you can exercise in relation to the personal information, we hold about you. You can exercise your right to:
- Request access to, and deletion or correction of, information about you
- Object to the way in which we use information about you
- Complain to the Information Commissioner’s Office if you are unhappy about the way we use information about you
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us on the details found above in the ‘How to contact us’ section if you wish to make a request.
Updating this Privacy Notice
We may need to update or make changes to our Privacy Notice from time to time, so please check our website periodically for updates to make sure that you are familiar with the most current version. If we make substantial changes; we will contact you to let you know.
How to complain
If you believe we have not handled your information as set out in our Privacy Notice, please let us know immediately and we will do our best to put things right. We can be contacted on the details found above in the ‘How to contact us’ section.
While we hope that we can resolve your complaints for you, you do have the option to complain to the ICO if you are unhappy with how we have used your data.
The ICO’s contact details are:
- Information Commissioner’s Office
- Wycliffe House
- Water Lane
- Wilmslow Cheshire
- SK9 5AF
- Telephone: 0303 123 1113
- Website: www.ico.org.uk